Event planner checklist

Planning events is stressful. Whether you are a seasoned professional or someone who has been assigned the task of planning a corporate entertainment outing, getting ready for an upcoming event can be an anxiety-inducing process, filled with endless details, things to do, and fires to put out.

Perhaps the most frustrating thing about planning events, however, is when you take the time and effort to make the necessary arrangements, but then fail to confirm – resulting in disaster (something I’ve learned the hard way in 10+ years of event planning). Here is a useful checklist of the most important things to confirm in the weeks, days and hours before your upcoming function:

1. Venue
2. Staffing
3. Event Start Time/Curfew
4. Load-In/Out Times
5. Sound/Tech Run-Through Times
6. Food/Beverage Delivery
7. Signage
8. Printed Materials/Collateral
9. Speaker Participation
10. Vendor Arrival/Setup Times
11. Transportation/Parking
12. Wifi Access
13. Attendance
14. Capacity
15. Attire
16. Press Attendance (if Expected)
17. Master Event Schedule
18. Security
19. VIP Arrangements
20. Seating Assignments
21. Contact Info for Key Participants
22. On-Site Merchandising/Selling
23. Surprise Appearances/Performances
24. Awards/Gifts/Parting Favors
25. Special Requests for Speakers/Talent/Attendees

For more on how to create events which go according to plan, visit https://trivworks.com/trivia/corporate-entertainment/